Career Centre

Office Manager


New World Paremata are currently recruiting for an Office Manager to join our management team.

If you’d like to join a team whose values are courageous, we’re in it together, we think customer, and we play above the line then read on!

The primary role of the Office Manager is to plan, organise and control the day-to-day running of the store office, ensuring that all tasks are accurately completed in a timely and professional manner as well as achieving and maintaining wage targets.

The successful candidate should be able to demonstrate the following –

  • Assist in establishing and driving the store direction and performance within the overall format and store specific guidelines to achieve defined business and specific department targets.

  • Embrace, drive and continuously improve best practice operational standards of the New World format, supporting new initiatives from the Foodstuffs North Island Retail Support Team and constantly seeking to meet or exceed operational delivery standards.

  • Responsible for ensuring the effective management of staff records including personal details, pay rates, rosters, etc. as well as time & attendance review and editing and leave accruals and entitlements. 

  • Responsible for payroll processing and authorisation as per store policy and PAYE reconciliation and payment.

  • Manage online banking process including direct credit payments, payroll, inter account transfers and deposit verification.

  • Responsible for ensuring the receipt and control of inwards goods documentation, packing slips, invoice - packing slip verification, management of proof of delivery requests, price verification, management of credit requests, statement reconciliation, account payments and statement analysis.

  • Responsible for receipt and processing of purchases (packing slips), extension of stock sheets, and production and verification of GP reports.

  • Responsible for management of daily processing of sales banking including control of non-cash items such as vouchers, Xmas club stamps, coupons, income support, charge sales, end of week reconciliation of sales banking, change float management, and end of week review of checkout operator results including auditing of ‘sensitive’ transactions. 

  • Management of daily Lotto balance, float creation, and banking.  End of week reconciliation to the Lotto settlement report.  Completion of Lotto cash book and reconciliation to the bank statement.  Reconciliation to monthly Lotto invoice.

  • Enter data from source documents including G/L code verification, reconciliation with bank statement and GST reconciliation and payment.

  • Ensure adequate communication channels exist within the store including mail, email, and verbal processes.  If required prepare internal reporting for owner

  • Build relationships with the Department Managers and individual Employees, to better understand department & individual employee’s needs and expectations.

  • Ensure that costs are kept within the parameters set out by Owner Operator.

  • Manage assigned activities within plan, budget and resource deployment delegations.

The ideal candidate we are seeking should have the following –

  • 5 years of experience in a sole charge or supervisory office position or extensive general admin experience

  • Payroll expertise

  • Computer skills including EXCEL and WORD capability

A competitive advantage would see the candidate also have the following –

  • Foodstuffs store office experience

  • Cash handling experience

  • Grocery industry exposure

 

Early 2018 we will be moving to a new operating system (SAP). Full training on the new system will be provided as well as support post go live. The ideal candidate should be able to also demonstrate the following-

  • Is comfortable with computers

  • Is methodical and able to follow logically through a process

  • Has the ability to problem solve

  • Is able to persevere with a task

  • Is able to understand others’ viewpoints and help to solve problems

  • Is able to understand the end to end process.

 

In return we can offer a competitive salary along with ongoing training within the office functionalities as well as the supermarket industry.

Hours & days of work will be discussed during the interview process.

If the above is of interest toyou & you’d like to join our team then please send your CV along with a covering letter to chris.lamont@foodstuffs.co.nz

 

 

 

 

 

Position description

Permanent Full Time

Job no: LGAT7242287

Location: Porirua

Closing Date: Sunday, 24 December 2017